Have you ever wondered why your manager seems to have a lot of work and doesn't want to do a lot of work? It's not that they don't do anything; more importantly, because they are doing the right thing. If you take the time to observe your manager, you may notice that he or she has done five things that you may not have done. These five things are simple tricks for office success time management.
- Manage the content in your inbox. You should review the type of items in your inbox, whether it's paper or electronic. You may be copied to the information you do not need to view, and if so, please ask to remove it from the distribution list. You may see content that requires action, but this is not your skill or responsibility. If so, please pass the information to the right person and may suggest that they ask to replace your name with their future communications. . This should only leave what you need to know, or you need to take action. For the rest of the project, take action on them in some way so you don't have to go back to them.
- Keep your desktop clean. Clutter distracts, making it hard to find what you need when you need it. Place photos and souvenirs on shelves or bulletin boards instead of on the table. Get used to putting everything in the day before you leave or go out for lunch so you can get back to the clean workspace. Develop a file system for the files you want to keep. Then immediately recycle or discard what you don't need to keep.
- Go to lunch early or later than noon. Most people go to lunch at noon, so they always waste time waiting in line for the table, waiting for food orders, waiting to check and pay, and transportation to and from your place of eating. It doesn't matter if you go out or eat at the company's cafeteria; it's always a crowded time at noon. Instead, it's done at 11:00 am or 1:00 pm for a faster and quieter lunch experience.
- Track who is in the interference and why. If you know who is always stopping to ask questions or just talking, then you can work together to reduce unnecessary interference. This will help you better manage your time. Together you should set 10-15 minutes to meet once or twice a day instead of having multiple interruptions on weekdays. Since you have set up a short meeting, you can stand during the meeting to make sure they don't take longer.
- Prepare for the meeting. Gather everything you need to attend or lead a meeting. Place the meeting on your calendar 5-10 minutes before and after a few minutes. In the first few minutes, you have time to get ready to get there on time. In the next few minutes, you can continue to process any action items you get from the meeting. Also, make sure the meeting has an agenda so that when you are together, everyone's time is effectively used. If you have not received the agenda, please request it before the meeting begins.
Since you have reviewed the five time management techniques that most managers have successfully used, would you also consider using them? If you apply these simple concepts to your office, you should see that you can do more.
Orignal From: Five time management skills managers use
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